How Do I Access Dahlgren Library Special Collections?

If I were giving one quick plan for accessing Dahlgren Library’s special collections, it would be: check the special collections web page and finding aids, contact the special collections staff to make an appointment (include what you want to see and why), and follow their instructions for ID, reading room rules, and handling fragile items. In practice that means preparing specific box or item references, arriving with photo ID, and being ready to stash bags in lockers. I usually ask about reproduction options and fees in my initial email so there are no surprises — many libraries will scan items for a fee or point me to digitized versions.

A small tip from my own visits: be flexible with scheduling, give staff as much notice as possible if you’re on a deadline, and ask about any permissions needed for publishing images or quoting large excerpts. Even if you can’t go in person, archivists often help remotely with scans or research guidance. It turns a potentially confusing process into something manageable and even a little fun.

I love poking through archives, so here’s the way I’d approach getting into Dahlgren Library’s special collections — tried-and-true steps that usually work at any research library.

First, start online. I head to the library’s website and look for a 'Special Collections' or 'Archives' page and any online finding aids or catalogs. These inventories tell you what’s there (manuscripts, rare books, maps, oral histories, etc.) and often list box/folder numbers you’ll need when requesting material. If things seem vague, use the site’s contact info to email the special collections staff — include what you’re researching, any relevant names/dates, and ask about appointment requirements. Staffers are usually happy to help and will tell you about reading room hours, ID requirements, and whether certain items need advance retrieval.

When I visit in person I bring a photo ID, a list of specific call numbers or item titles, and a notebook (pencils only in the reading room). Expect to check backpacks and use a locker for bags. Handle items as instructed — no pens, follow gloves rules for fragile materials, and use book supports if provided. If you need copies, ask about scanning or reproduction services and fees; many libraries offer digital delivery for a charge. If you can’t visit, ask about remote reference services or digitized collections. I once got a set of letters scanned after a short email exchange and saved myself a trip.

Give staff a heads-up well before any deadline, be clear about permissions if you plan to publish, and enjoy the hunt — special collections always throw up surprising little treasures that aren’t in the regular stacks.

I get an excited, slightly nerdy buzz whenever I plan an archive visit, and Dahlgren’s special collections are no exception. My method is usually pretty practical and focused on prep so the actual visit feels relaxed.

Step one: look up the library’s special collections page and any searchable catalog or finding aids. If you can identify specific boxes or collection names, write them down. Next, email or call the special collections contact listed on the site — say who you are, what you’re researching, and give preferred dates/times. Libraries often require appointments and may have limited reading room capacity, so booking ahead is key. They’ll tell you what to bring (photo ID, research permit if needed), what you can bring into the reading room, and how long it takes to pull items.

On the day, arrive a few minutes early to fill out any registration forms. I always bring pencils, a camera if allowed (check the policy first), and a laptop for notes. Be ready for handling rules: no food/drink, sometimes gloves for certain materials, and strict rules on copying. If you need scans, ask about turn-around time and costs. If you can’t make it, ask staff about remote scans or digital collections — many libraries will fulfill limited requests. It’s a bit of admin work upfront, but once you’ve got the appointment and the staff on your side, it becomes a smooth, rewarding research session.