What Does I 9 Section 3 Require Employers To Do?

2025-09-05 04:27:15 259

4 Answers

Liam
Liam
2025-09-09 14:15:15
Okay, here's the long, practical version: Section 3 of 'Form I-9' is basically the spot employers use when an employee is rehired within three years or when the worker's original work authorization expires and needs reverification. In plain terms, if someone comes back to work within three years of their original I-9, you can either fill in Section 3 (recording the rehire date and any updated name) or complete a whole new 'Form I-9'.

If the worker's permission to work had a time limit—think an employment authorization document that expired—you must reverify their authorization. That means you examine the original documents again, record the document title, number, and expiration date in Section 3, and then sign and date it. Don’t reverify U.S. citizens, noncitizen nationals, or lawful permanent residents who presented a Form I-551; reverification is only for those whose work authorization expired. If it’s been more than three years since the original hire date, fill out a fresh 'Form I-9' instead.

I always treat Section 3 like a mini checkpoint: check original docs, write down the new details carefully, sign and date, and keep the form with your I-9 records. It’s one of those small administrative things that, when done right, saves headaches later.
Nicholas
Nicholas
2025-09-10 22:23:23
I get into the procedural weeds on this one because small mistakes with I-9s trip me up fast. Section 3 is explicitly for two things: rehires within a three-year window and reverification of employment authorization. Practically, that means when an employee comes back within three years, you can update the existing form by entering the rehire date and any name changes in Section 3. If their employment authorization card or permit expired and they’ve got a new one, you fill Section 3 with the new document title, number, expiration date, and then sign and date it. If the original hire was over three years ago, you should complete a new 'Form I-9' instead of cramming everything into Section 3.

A couple of situational notes I keep handy: don’t reverify citizens, noncitizen nationals, or lawful permanent residents who provided Form I-551—their right to work is ongoing. Always examine original documents, not copies, and be careful about timing: reverification should happen by the time authorization expires, not after. It’s a small box with important functions—use it for quick updates or rechecks, but don’t abuse it as a catch-all.
Natalia
Natalia
2025-09-11 09:45:49
Quick checklist-y take: Section 3 of 'Form I-9' is the place to record rehire info (if rehiring within three years) or to reverify that an employee’s temporary work authorization is still valid. Employers must examine original documents, write down the document title, number, and expiration date in Section 3, add the rehire date or name change if needed, and sign and date the entry. If the employee is a U.S. citizen, noncitizen national, or presented Form I-551 as a lawful permanent resident, you don’t need to reverify.

If more than three years have passed since the original I-9, fill out a new 'Form I-9' rather than stuffing everything into Section 3. My little tip: treat Section 3 like a snapshot update—accurate, dated, and signed—so your files stay clean and you avoid compliance headaches down the road.
Griffin
Griffin
2025-09-11 10:31:25
Alright, short and practical from my day-to-day vibe: Section 3 on 'Form I-9' is what you use when rehiring someone within three years or when you need to reverify that a noncitizen’s work authorization has been renewed. Employers must look at the employee’s original documents (or acceptable proof), record the new document title, number, and expiration date in Section 3, enter the rehire date or new name as needed, and then sign and date the section. If the person is a U.S. citizen, noncitizen national, or a lawful permanent resident who presented a Form I-551, you generally don’t reverify.

Also remember: if it’s been more than three years since the original I-9 was completed, you can’t just use Section 3—you need to complete a new 'Form I-9'. Keep an eye on the expiration date so reverification happens before it lapses, and avoid asking for more documents than necessary to prevent discrimination issues.
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