How Should I Structure Projects In Todo Txt For Multiple Tasks?

2025-09-02 20:35:36 309

2 Answers

Eloise
Eloise
2025-09-03 05:51:13
I like keeping my todo.txt setup as if I'm organizing a small game quest log: clear project name, short quest steps, and reward (deadline or reward note). My quick rule: one +project tag per collection of related tasks, use @contexts for where or how you do them, and add simple metadata like due: and t: for time. Example lines I toss into my file:
(B) Buy ingredients +meal-prep @errands due:2025-09-08 t:1h
(C) Chop veggies +meal-prep @kitchen t:30m
This lets me filter by +meal-prep and see everything at a glance.

If a project gets big I either make a "project header" task that summarizes the goal and mark subtasks with the same +tag, or I add numbering in the text (e.g., 1/4, 2/4) to track progress. I also keep tagging consistent — pick a style (kebab-case or no spaces) and stick to it — because inconsistent tags are the sneaky villains of todo.txt. Small tweaks like these keep my list playable and actually fun to clear out.
Owen
Owen
2025-09-05 22:40:28
When my todo.txt list starts to look like a chaotic comic crossover, I switch into director mode and give every project a clear stage and cast. I like to treat each project as a short story: one headline milestone, a handful of actionable scenes (tasks), and a place to stash notes. In practice that means using consistent project tokens (+ProjectName), context tags (@home, @office, @phone), and metadata like due:YYYY-MM-DD and created:YYYY-MM-DD. I usually pick short, lower-case project names (for example +website-redesign or +taxes2025) so filters stay tidy and predictable.

For structure, I often create a top-level task that represents the project itself and then list subtasks that reference the same +Project tag. For example:
(A) 2025-09-01 Plan content outline +website-redesign due:2025-09-07 created:2025-08-28
(B) 2025-09-02 Draft homepage copy +website-redesign @computer t:2h
(C) 2025-09-05 Review with designer +website-redesign @meetings
This way I can grep for +website-redesign and see the whole arc. If I want visible milestones I add a headline like "Start: Rebuild homepage +website-redesign" and mark it complete when the phase is done. For nested or complex projects I adopt a simple numbering scheme in task text like "1/5: Wireframe header", "2/5: Select images" — it’s low-tech but gives a sense of progress without needing fancy features.

The other things that save my sanity: keep one or two contexts for each task (avoid spamming tags), use due: only for real deadlines, and add t: for time estimates so I can batch short tasks. I also use a 'blocked' keyword for tasks waiting on someone else (or depends:TaskID if my tool supports IDs). Tools like the todo.txt CLI, Simpletask, or any editor + grep make it easy to filter by +project or @context. Finally, archive completed items regularly — I keep a monthly archive file — and periodically rename project tags for consistency. It’s surprisingly satisfying to close the final milestone and watch the +project disappear from the active list; it feels like finishing a season of a good series, and I end the session with a little grin and a fresh cup of coffee.
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